Privacy Policy

Last updated: October 03, 2026

1. Data Controller

The data controller for this Service is:

  • Company Name: PDF.ai
  • Registered Address: Singapore
  • Privacy Contact Email: privacy@pdf.ai
  • Data Protection Officer: Not applicable at this time

2. Information We Collect

2.1 Information You Provide Directly

  • Account Information: Name, email, password (encrypted), and other registration fields
  • Payment Information: Transaction amount, payment status. We do not store complete card numbers — card data is processed by our payment processor (see Section 5)
  • Communication Records: Emails, support tickets, and feedback you send to customer support
  • Other Business-Related Fields: As applicable to our service

2.2 Information We Collect Automatically

  • Device and Network: IP address, device model, operating system, browser type, timezone
  • Usage Behavior: Page visits, feature usage, operation logs, session duration
  • Log Data: Request timestamps, error logs, performance data
  • Other Business Data: As applicable to our service

3. How We Use Your Information

Purpose Legal Basis
Provide and maintain the ServiceContract performance
Billing and payment processingContract performance
Customer supportContract performance / Legitimate interest
Service notifications (billing, security, policy updates)Legitimate interest
Security and fraud preventionLegitimate interest
Product optimization and analyticsLegitimate interest
Legal complianceLegal obligation
Marketing communications (optional)User consent

We may aggregate or de-identify data for statistical analysis. Such data cannot be linked to specific individuals.

4. Cookies and Tracking Technologies

Type Purpose Can be disabled
Strictly necessaryMaintain login, core functionalityNo
FunctionalLanguage preferences, personalized settingsYes
AnalyticsAnonymous usage statistics, product optimizationYes
Marketing (optional)Targeted advertising and performance measurementYes

Analytics tools used: [Specify tool names and link to their privacy policies, e.g., Google Analytics]. You can adjust preferences through your browser settings or our Cookie Management Center.

5. Sharing and Disclosure of Personal Information

We do not sell your personal information, including "selling" as defined by applicable laws such as CCPA. We only share your information in the following circumstances:

  • Service Providers: Cloud computing, payment, customer support, analytics, and other service providers, bound by confidentiality agreements. Payment card data is processed exclusively by our PCI-DSS compliant payment processor, Waffo Pancake, and is not stored on our servers.
  • Business Partners: [As applicable, specify types of collaboration and data scope; otherwise delete]
  • Legal and Regulatory Requirements: As required by law, court orders, or competent authorities
  • Business Transactions: In cases of merger, acquisition, etc., with advance notice and continued protection obligations
  • With Your Consent: For other purposes with your explicit prior consent

6. Data Security Measures

  • Transmission Encryption: TLS / HTTPS
  • Storage Security: Sensitive data such as passwords are encrypted or hashed
  • Access Control: Principle of least privilege; employees sign confidentiality agreements
  • Regular Security Audits and Vulnerability Scans
  • Other Security Measures: [As applicable]

In the event of a security incident affecting your rights, we will notify you and relevant regulatory authorities within 72 hours of discovery. Please keep your account credentials secure and do not share them with others.

7. Data Retention Period

Data Type Retention Period Disposal
Account InformationDuring active period; 2 years after account deletionDelete or anonymize
Transaction RecordsAs required by law, typically 7 yearsDelete or archive
Customer Support Records3 yearsSecure deletion
Security Audit Logs12 monthsSecure deletion

8. Your Data Rights

To exercise the following rights, contact us. We will process requests within 30 calendar days.

Right Description
Right to be informedUnderstand what data we collect and how we use it
Right of accessObtain a copy of your personal data
Right to rectificationCorrect inaccurate or incomplete information
Right to erasureRequest deletion of data under specific conditions
Right to restrict processingPause data processing under specific circumstances
Right to data portabilityObtain your data in machine-readable format
Right to objectObject to processing based on legitimate interests or marketing
Right to withdraw consentWithdraw consent for processing based on consent

If you believe we have not handled your data properly, you have the right to file a complaint with your local data protection authority.

9. Marketing Communications and Opt-Out

With your consent, we may send marketing information related to [specify types of marketing content] via email, SMS, or in-app notifications. You may unsubscribe at any time: click the "unsubscribe" link in emails, disable marketing notifications in Account Settings, or contact us. Unsubscribing does not affect service-essential notifications (such as billing, security reminders).

10. International Data Transfers

Our servers and partners may be located in [specify main regions, e.g., Singapore, United States]. For cross-border transfers, we protect data security through:

  • Signing data processing agreements incorporating EU Standard Contractual Clauses (SCC)
  • Only transferring to recipients with equivalent protection levels
  • [Other protective measures, such as adequacy decisions, BCR, etc.]

11. Protection of Minors

This Service is intended for users aged 18 years and above. We do not intentionally collect information from minors below this age. If you believe your child has provided us with information, please contact us immediately, and we will delete it as soon as possible.

12. Third-Party Links and Services

This Service may contain links to third-party sites or integrate with third-party services. This Policy applies only to information we collect directly. We are not responsible for third parties' data practices. We recommend reviewing their policies before use.

13. Changes to This Policy

For material changes, we will notify you at least 15 days in advance via platform announcement or your registered email and update the "Last Updated" date at the top of this page. Continued use after the effective date constitutes acceptance.

14. Contact Us

  • Privacy Contact Email: privacy@pdf.ai
  • Customer Support Email: support@pdf.ai
  • Company Name: PDF.ai
  • Service Hours: Monday to Friday, 09:00–18:00 UTC+8